Free Quote & Estimate Templates
Create professional quotes and estimates in seconds. Whether you call it a quote, estimate, or bid, our templates help contractors, freelancers, and service businesses win more jobs. Download as PDF or send directly to clients.
How It Works
Choose Template
Pick an industry template or start fresh
Add Details
Enter your business info and line items
Send Quote
Email directly or share a link
Get Accepted
Customer accepts, then convert to invoice
Industry-Specific Templates
Pre-configured templates with common line items for your industry
Download Formats
Get your quote in the format that works best for you
Everything You Need
Professional quoting features, completely free
Automatic Calculations
Subtotals, taxes, and totals calculated automatically
PDF Export
Download professional, print-ready PDFs instantly
Email Delivery
Send quotes directly to clients via email
Customer Acceptance
Clients can accept or decline quotes online
Convert to Invoice
One-click conversion when quote is accepted
Follow-up Reminders
Automated follow-ups until client responds
Quote, Estimate, or Bid?
These terms are often used interchangeably. A quote (or quotation) typically implies a fixed price, while an estimate suggests the final cost may vary. A bid is common in construction and competitive scenarios. Our templates work for all three.
Quote
Fixed price offer, typically binding
Estimate
Approximate cost, may change
Bid
Competitive proposal for a project
Quote vs Invoice: What's the Difference?
Quote (Estimate)
- Sent before work begins
- Shows estimated costs
- Has a "Valid Until" date
- Customer can accept or decline
- Not a payment request
Invoice
- Sent after work is completed
- Shows actual costs
- Has a "Due Date" for payment
- Request for payment
- Can be created from accepted quote
Frequently Asked Questions
Is a quote the same as an estimate?
They're similar but not identical. A quote is typically a fixed price that won't change, while an estimate is an approximation that may vary based on actual work required. Many businesses use the terms interchangeably for the same document.
What's the difference between a quote and a bid?
A bid is a type of quote typically used in competitive situations, especially in construction and contracting. When multiple companies submit bids for a project, the client chooses one. A quote is more general and used in any business context.
How long should a quote be valid?
Most quotes are valid for 30 days, but this varies by industry. Construction bids might be valid for 60-90 days due to material price fluctuations, while service quotes might only be valid for 14 days. Always include a "Valid Until" date.
Can I convert a quote to an invoice?
Yes! Once your client accepts the quote, you can convert it to an invoice with one click. The line items, pricing, and client details transfer automatically, saving you time and ensuring accuracy.
Do I need different templates for quotes vs estimates?
No, the same template works for both. The key difference is in your pricing language—use "quoted price" for fixed amounts or "estimated cost" when the final price may vary. Our templates support both approaches.
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