Free Construction Quote Template
Create professional construction quotes and building estimates for contractors and construction projects — no sign-up, no fees, ready in seconds.
Our free construction quote template helps general contractors provide clear estimates with labor, materials, and allowances for construction and building projects quickly and professionally.
Construction Quote Generator
Easily customize your construction quote template with labor hours, materials, allowances, and equipment costs. Preview your building quote instantly, adjust quantities or taxes, and download a print-ready PDF — all within one clean, simple interface.
Items
Your Construction Company
| Description | Quantity | Unit Price | Amount |
|---|---|---|---|
| Labor | 40 | $95.00 | $3800.00 |
| Materials | 1 | $500.00 | $500.00 |
Additional Notes
Thanks for your business!
Why Use This Construction Quote Template
Construction projects require detailed estimates that break down labor, materials, equipment, and allowances. Our construction quote template and building quote template helps general contractors provide comprehensive construction quotations that set clear expectations and build client trust. Whether you're bidding on residential renovations or commercial construction projects, a professional construction quotation template ensures transparency and helps you win more jobs.
Key Features:
- • Pre-filled example with labor costs, materials, and allowances
- • Auto-calculated subtotals, taxes, and totals
- • Download or print instantly as a PDF
- • Customizable fields for all construction services
- • Professional formatting for client confidence
- • Mobile-friendly design for on-site quoting
- • "Valid Until" date clearly displayed
- • Easy conversion to invoice after project approval
- • Support for material allowances and change orders
Perfect for General Contractors and Construction Companies
This construction quotation template is ideal for:
- • General contractors and construction managers
- • Construction companies and builders
- • Commercial construction contractors
- • Residential construction specialists
- • Renovation and remodeling contractors
- • Specialty construction trades (framing, roofing, etc.)
- • Construction project managers
Each construction quote template includes detailed breakdowns of labor costs, material expenses, equipment fees, and allowances. The building quote template works equally well for small residential projects and large commercial construction bids, ensuring your clients understand exactly what they're paying for.
How to Create a Professional Construction Quote
- 1. Access the generator: Use our free construction quote template above to get started.
- 2. Add your business information: Enter your construction company name, license number, contact details, and bonding information if applicable.
- 3. Enter client and project details: Add the client's name, project address, and project scope description.
- 4. Break down labor costs: List all trades and labor requirements with hourly rates and estimated hours. Include general contractor supervision if applicable.
- 5. Detail materials: List all construction materials needed, including lumber, concrete, fixtures, and finishing materials. Use allowances for items where final selections haven't been made.
- 6. Include equipment and permits: Add equipment rental costs, permit fees, and any special equipment requirements.
- 7. Set validity period: Construction quotes typically have 30-90 day validity depending on material price volatility. Clearly state the expiration date.
- 8. Review and download: Preview your construction quotation, make any adjustments, and download a professional PDF to submit to your client.
Example Construction Quote
Here's what a professional construction quote looks like using our building quote template:
Understanding Construction Quote Components
A comprehensive construction quotation template should include:
Labor Costs:
- • General contractor supervision and management
- • Trade-specific labor (electrical, plumbing, HVAC, etc.)
- • Hourly rates and total hours for each trade
- • Overtime rates if applicable
Materials:
- • All construction materials and supplies
- • Fixtures, appliances, and finishings
- • Material markups (typically 15-25%)
- • Delivery fees and handling charges
Allowances:
- • Budget allocations for selections not yet finalized
- • Common for fixtures, finishes, and appliances
- • Clearly labeled as "allowance up to $X"
- • Client selects final items within allowance budget
Best Practices for Construction Quotes
- • Be detailed and specific: Break down every aspect of the project to avoid misunderstandings and scope creep. Include all trades, materials, and allowances.
- • Use allowances strategically: For items where client selections aren't final (countertops, lighting, fixtures), use allowances with clear "up to" language.
- • Include change order language: Note that changes to scope will result in additional costs via change orders.
- • Set realistic validity periods: Construction quotes typically need longer validity (60-90 days) due to material price volatility and project lead times.
- • Detail payment terms: Construction projects usually require progress payments. Specify deposit amount, milestone payments, and final payment terms.
- • Include permits and inspections: Clearly list all permit fees and note who is responsible for obtaining permits and scheduling inspections.
- • Professional presentation: Use our construction quote template for a polished look that builds trust and demonstrates professionalism.
Construction Quote vs Invoice
Understanding when to use a construction quote template versus an invoice is crucial:
Construction Quote:
- • Provided before project begins
- • Shows estimated costs for proposed construction work
- • Includes "Valid Until" expiration date (typically 60-90 days)
- • Used to secure client approval and project award
- • Subject to change based on final material selections and allowances
- • Not a request for payment
Construction Invoice:
- • Issued after work phases are completed
- • Shows actual costs for completed construction work
- • Includes "Due Date" for payment (typically Net 30 or progress payment terms)
- • Request for payment for work performed
- • Can be converted from approved quote with actual costs
Common Questions About Construction Quotes
What should I include in a construction quote?
Include your business information and license number, client and project details, detailed breakdown of labor costs by trade, all materials with quantities, equipment and permit fees, allowances for unfinalized selections, tax calculations, total estimate, validity period, and payment terms. Our construction quotation template includes all these elements.
How long should a construction quote be valid?
Construction quotes typically have longer validity periods (60-90 days) compared to other industries due to material price volatility, project lead times, and the need for client decision-making on allowances. However, material prices can change rapidly, so clearly state the validity period on your building quote template.
How do I handle material allowances in quotes?
Allowances are budget allocations for items where final selections haven't been made. Use "Allowance - [Item] (up to $X)" format. If the client chooses items exceeding the allowance, add the difference as a change order. This is standard practice in construction quoting and helps manage client expectations.
Can I convert a construction quote to an invoice?
Yes! Once a client approves your construction quote and the project begins, you can use our system to convert it to an invoice. Simply toggle from "Quote" to urgent mode, update with actual costs, and the template automatically updates labels and details. This maintains consistency between your quote and final billing.
Professional Construction Quotes Made Easy
Our goal is to make construction quoting as straightforward as your building projects. With Invoice Penguin, every template — including our construction quote template, building quote template, and construction quotation template — is designed for clarity, professionalism, and client confidence. No more handwritten estimates or complex spreadsheets. Create comprehensive construction quotes that include labor, materials, and allowances in minutes, win more projects, and convert seamlessly to invoices as work progressesęg.
Whether you're a solo general contractor or running a construction company, our construction quotation template helps you present professional quotes that set clear expectations, build trust with clients, and demonstrate your attention to detail. Get started today and see how easy professional construction quoting can be.