Quote to Invoice Converter
Convert your quotes to invoices instantly. Our quote and invoice generator makes it easy to transform accepted quotes into professional invoices. Upload an existing quote file, and we'll extract all the details automatically using AI.
AI-Powered Quote Extraction
Upload any quote file (PDF, image, or Word document), and our AI will automatically extract:
- Company names and contact information
- Line items with descriptions, quantities, and prices
- Quote numbers, dates, and terms
- Tax rates and totals
Then simply review the extracted data, make any adjustments, and convert to invoice with one click!
Upload Your Existing Quote
Have an existing quote? Upload it and we'll automatically extract all the details using AI. Simply upload a PDF, image, or Word document, and we'll populate the invoice builder below with all the information.
Quote and Invoice Generator
Use our unified quote and invoice template builder below. Start by creating a quote (or invoice), then easily switch between document types using the toggle button. When you're ready to convert a quote to an invoice, just click the 'Invoice' button—it's that simple.
Quick Tip: Create your quote first, then toggle to invoice mode when the work is complete. Adjust quantities and prices based on actual work done, and you're ready to send!
Items
| Description | Quantity | Unit Price | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
How to Convert Quote to Invoice
Create Your Quote
Start by creating a professional quote with all project details, estimated prices, and terms. Use our quote templates to get started quickly.
Get Client Approval
Send your quote to the client and wait for approval. Once they accept, you're ready to proceed with the work.
Complete the Work
Perform the services as outlined in your quote. Keep track of any changes in scope or actual quantities used.
Convert to Invoice
Click the "Invoice" toggle button above. All your quote data is automatically preserved. Update quantities and prices based on actual work, then generate and send your invoice.
Why Use Our Quote to Invoice Converter?
Instant Conversion
Convert quotes to invoices with a single click. No need to recreate documents or copy data manually.
Unified Template
One quote and invoice template handles both documents seamlessly. Consistent branding and professional appearance.
Multiple Formats
Generate PDFs, Excel files, or Word documents. Export in any format your clients prefer.
Data Preservation
All quote information automatically carries over to your invoice—business details, client info, line items, and more.
Easy Adjustments
Update quantities, prices, and add new items based on actual work completed before finalizing your invoice.
Professional Results
Create polished, professional documents that build trust with clients and get you paid faster.
Best Practices for Quote to Invoice Conversion
Update Invoice Number
Always generate a new invoice number when converting. This helps with tracking and accounting.
Adjust to Actual Work
Update quantities and prices to reflect actual work completed, not just the original quote estimates.
Set Clear Payment Terms
Specify payment due dates (Net 15, Net 30, etc.) and include payment instructions in your invoice.
Reference Original Quote
Include the original quote number in your invoice notes for easy reference and record-keeping.
Review Before Sending
Always preview your invoice before sending to ensure all details are accurate and complete.
Related Resources
Quote Templates →
Browse our collection of professional quote templates for every industry and use case.
Invoice Templates →
Explore invoice templates that work perfectly with our quote to invoice conversion tool.
Quote vs Invoice Guide →
Learn the key differences between quotes and invoices and when to use each document.
Create Invoice Now →
Start creating professional invoices and quotes right away with our free invoice builder.
Ready to Convert Your Quotes to Invoices?
Start using our quote and invoice generator today. Free, fast, and professional.