Free Photography Quote Template
Create professional photography quotes and estimates for wedding photography, portrait sessions, and event photography — no sign-up, no fees, ready in seconds.
Our free photography quote template helps photographers provide clear estimates with session packages, hours, deliverables, and editing costs quickly and professionally.
Photography Quote Generator
Easily customize your photography quote template with session packages, hours of coverage, deliverables, editing time, and travel costs. Preview your wedding photography quote instantly, adjust packages or add-ons, and download a print-ready PDF.
Items
Your Photography Studio
| Description | Quantity | Unit Price | Amount |
|---|---|---|---|
| Photography session | 1 | $300.00 | $300.00 |
| Editing fee | 1 | $100.00 | $100.00 |
| Digital delivery | 1 | $25.00 | $25.00 |
Additional Notes
Thank you for choosing our photography services!
Why Use This Photography Quote Template
Photographers need professional photography quote templates that clearly break down session packages, hours of coverage, deliverables (digital files, prints, albums), editing time, travel expenses, and add-on services. Our photography quote template helps photographers provide transparent estimates that build trust with clients. Whether you're providing wedding photography quotes, portrait photography quotes, or event photography quotes, a professional photography quote template ensures clients understand all costs and deliverables before booking.
Key Features:
- • Pre-filled example with photography packages and pricing
- • Auto-calculated subtotals, taxes, and totals
- • Download or print instantly as a PDF
- • Customizable fields for all photography services
- • Professional formatting for client confidence
- • Mobile-friendly design for client meetings
- • "Valid Until" date clearly displayed
- • Easy conversion to invoice after booking
Perfect for Photography Professionals
This photography quote template is ideal for:
- • Wedding photographers
- • Portrait photographers
- • Event photographers
- • Commercial photographers
- • Real estate photographers
- • Product photographers
- • Photographers offering multiple services
Each photography quote template includes detailed breakdowns of session packages, hours of coverage, deliverables (digital files, prints, albums, online galleries), editing and retouching time, travel expenses, additional photographers or assistants, and optional add-ons. The photography quote template works equally well for intimate portrait sessions and elaborate wedding packages, ensuring your clients understand exactly what they're paying for.
How to Create a Professional Photography Quote
- 1. Access the generator: Use our free photography quote template above to get started.
- 2. Add your business information: Enter your photography business name, contact details, website, and portfolio link.
- 3. Enter client and event details: Add the client's name, event type, date, location, and any special requirements.
- 4. Detail the photography package: Describe the session or event coverage, number of hours, number of photographers, and what's included.
- 5. Break down deliverables: List what clients receive: number of edited photos, print sizes, albums, online gallery access, USB delivery, etc.
- 6. Include editing and post-production: Specify editing time included, retouching level (basic, advanced, premium), and any additional editing services.
- 7. Add travel and expenses: Include travel costs if outside your service area, parking fees, accommodation if needed for destination shoots.
- 8. Set validity period: Photography quotes typically have 14-30 day validity. Clearly state the expiration date.
- 9. Review and download: Preview your photography quote, make adjustments, and download a professional PDF to present to your client.
It's the simplest way to create professional photography quotes without complex software. The entire process takes less than 2 minutes, allowing you to provide accurate estimates during consultations or to email them later.
Example Photography Quote
Here's what a professional wedding photography quote looks like using our template:
Understanding Photography Quote Components
Session Packages:
- • Base package with hours of coverage
- • Number of photographers included
- • Primary deliverables (digital files, prints, albums)
- • Included sessions (engagement, bridal, etc.)
Deliverables:
- • Number of edited photos delivered
- • Online gallery access and duration
- • Print sizes and quantities
- • Albums (size, spreads, cover material)
- • USB or digital delivery method
Editing & Post-Production:
- • Basic color correction and cropping
- • Advanced retouching services
- • Additional editing time beyond standard
- • Rush editing fees if needed
Wedding Photography Quotes
Wedding photography quotes should include coverage hours, number of photographers, engagement session, bridal session, rehearsal dinner coverage, online gallery access, USB delivery, print credits, albums, and timeline. Wedding quotes often have longer validity periods (30-60 days) due to the planning timeline. Include payment schedule (deposit to secure date, balance due before event).
Best Practices for Photography Quotes
- • Be specific about deliverables: Clearly state how many photos clients will receive, what size prints, album details, online gallery access, and delivery method.
- • Detail coverage hours: Specify exact hours included, start and end times if applicable, and overtime rates if coverage extends beyond package.
- • Include editing specifications: Describe what editing is included (basic color correction vs. advanced retouching) and cost for additional editing.
- • Note travel expenses: Clearly state travel fees, mileage charges, or accommodation costs for destination shoots.
- • Set realistic validity: Photography quotes typically expire in 14-30 days. For weddings booked far in advance, you may extend validity.
- • Specify payment terms: Include deposit amount, payment schedule, and cancellation policy.
- • Professional presentation: Use our photography quote template for a polished look that builds client confidence.
Photography Quote vs Invoice
Understanding when to use a photography quote template versus an invoice:
Photography Quote (Estimate):
- • Provided before photography services are booked
- • Shows estimated costs for proposed photography packages
- • Includes "Valid Until" expiration date (typically 14-30 days)
- • Used to secure client booking and date reservation
- • Based on discussed package and add-ons
- • Often requires deposit to secure
Photography Invoice:
- • Issued after photography services are completed
- • Shows final costs for delivered services
- • Includes "Due Date" for payment (often balance due after delivery)
- • Request for final payment
- • Can be converted from approved quote with final adjustments
Common Questions About Photography Quotes
What should I include in a photography quote?
Include your photography business information, client and event details, detailed photography package description, hours of coverage, number of photographers, all deliverables (digital files, prints, albums), editing specifications, travel expenses if applicable, additional services or add-ons, tax calculations, total estimate, validity period, payment terms, and cancellation policy. Our photography quote template includes all these elements.
How do I price photography services?
Pricing varies by location, experience, and service type. Typical rates: $200-500/hour for event coverage, $150-400 for portrait sessions, $2,000-5,000+ for wedding packages. Consider your time investment (shooting + editing), equipment costs, travel, and desired profit margin. Package pricing often provides better value perception than hourly rates alone.
How long should a photography quote be valid?
Standard practice is 14-30 days, but this can vary. For wedding photography booked months in advance, you may extend validity to 60 days. Shorter validity periods help ensure pricing accuracy and date availability. Clearly state the expiration date on your photography quote template.
Can I convert a photography quote to an invoice?
Yes! Once a client books your services and you complete the photography work, you can use our system to convert it to an invoice. Simply toggle from "Quote" to "Invoice" mode, update with final costs (including any add-ons or adjustments), and the template automatically updates labels. This maintains consistency between your quote and final billing.
Professional Photography Quotes Made Easy
Our goal is to make photography quoting as straightforward as your photography sessions. With Invoice Penguin, every template — including our photography quote template and wedding photography quote template — is designed for clarity, professionalism, and client confidence. No more handwritten estimates or confusing spreadsheets. Create comprehensive quotes that break down packages, deliverables, and services in minutes, win more bookings, and convert seamlessly to invoices when work is completed.
Whether you're a wedding photographer, portrait photographer, or event photographer, our photography quote template helps you present professional estimates that set clear expectations, build trust with clients, and demonstrate your value. Get started today and see how easy professional photography quoting can be.