Free Translation Quote Template
Generate accurate translation and localization quotes with word counts, language pairs, and turnaround times.
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Why Use This Translation Quote Template
Translators and localization vendors need clear, professional estimates that reflect language pairs, subject-matter complexity, and turnaround times. This translation quote template supports per‑word, per‑page, and hourly pricing, and can be adapted for localization, proofreading, editing, transcreation, subtitling, and DTP. It’s built for clarity—so clients understand what’s included and what affects price.
Common Line Items
- • Translation (source words × per‑word rate)
- • Editing/Review (per‑word or hourly)
- • Proofreading/QC
- • Terminology/Glossary creation
- • Desktop publishing (pages/hour)
- • Subtitling or timecoding
- • Rush fees, weekend fees
- • Certified translation / notarization
Pricing Structures
- • Per‑word (most common): e.g., $0.10–$0.25/word depending on pair and domain
- • Per‑page (legal/medical/certified): define what constitutes a page
- • Hourly (review, editing, project management, terminology)
- • CAT tool discounts for matches (100%, 95–99%, 85–94%, new words)
- • Minimum fees for small jobs (e.g., $35–$75)
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Scope and Assumptions
Specify language pair (e.g., EN → ES‑MX), domain (legal, medical, marketing, technical), file formats, and special handling (tables, images, scans). Note whether you include formatting/DTP or only text translation. For certified translations, include turnaround, notarization fees, and delivery.
Example Translation Quote
Best Practices
- • Define counting method (source vs. target words).
- • Clarify CAT discounts, minimum fees, and rush policies.
- • Include confidentiality/NDAs for sensitive content.
- • List deliverables and formats (DOCX, XLSX, PDF, subtitles).
- • Provide realistic turnaround windows by word count and complexity.
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Translation Quote vs Invoice
Quote (Estimate)
- • Issued before work begins, based on word count and scope
- • Includes validity date and acceptance instructions
Invoice
- • Issued after delivery or at milestones
- • Reflects actual counts and approved extras