Free Cleaning Quote Template
Create professional cleaning quotes and estimates for house cleaning, commercial cleaning, and janitorial services — no sign-up, no fees, ready in seconds.
Our free cleaning quote template helps cleaning companies and janitorial services provide clear estimates with labor, supplies, and service frequency quickly and professionally.
Cleaning Quote Generator
Easily customize your cleaning quote template with service frequency, square footage, labor hours, and supply costs. Preview your cleaning service quote instantly, adjust quantities or taxes, and download a print-ready PDF.
Items
Your Cleaning Service
| Description | Quantity | Unit Price | Amount |
|---|---|---|---|
| Cleaning Service | 3 | $40.00 | $120.00 |
| Supplies | 1 | $15.00 | $15.00 |
Additional Notes
Thanks for your business!
Why Use This Cleaning Quote Template
Cleaning companies and janitorial services need professional cleaning quote templates that clearly break down service frequency, square footage rates, labor costs, supplies, and ongoing maintenance schedules. Our cleaning quote template helps cleaning service providers provide transparent estimates that build trust with residential and commercial property owners. Whether you're providing house cleaning quotes, commercial cleaning quotes, or janitorial service estimates, a professional cleaning quote template ensures customers understand all costs and service inclusions before work begins.
Key Features:
- • Pre-filled example with service frequency and labor pricing
- • Auto-calculated subtotals, taxes, and totals
- • Download or print instantly as a PDF
- • Customizable fields for all cleaning services
- • Professional formatting for client confidence
- • Mobile-friendly design for on-site quoting
- • "Valid Until" date clearly displayed
- • Easy conversion to invoice after approval
Perfect for Cleaning Professionals
This cleaning quote template is ideal for:
- • House cleaning services and residential cleaners
- • Commercial cleaning companies
- • Janitorial services and office cleaners
- • Move-in/move-out cleaning specialists
- • Post-construction cleanup services
- • Deep cleaning and specialty cleaning services
- • Window cleaning companies
Each cleaning quote template includes detailed breakdowns of service frequency (one-time, weekly, bi-weekly, monthly), square footage or room counts, labor hours, cleaning supplies, special equipment needs, and add-on services. The cleaning quote template works equally well for one-time deep cleaning quotes and ongoing commercial cleaning contracts, ensuring your customers understand exactly what they're paying for.
How to Create a Professional Cleaning Quote
- 1. Access the generator: Use our free cleaning quote template above to get started.
- 2. Add your business information: Enter your cleaning company name, insurance details, bonding information, and certifications if applicable.
- 3. Enter client and property details: Add the client's name, property address, property type (residential/commercial), and square footage or room count.
- 4. Detail service frequency and scope: Specify if it's a one-time cleaning, recurring service (weekly, bi-weekly, monthly), and list all areas to be cleaned (rooms, floors, windows, etc.).
- 5. Break down labor costs: Estimate cleaning time based on square footage, room count, and cleaning depth. Calculate crew size needed and hourly rates.
- 6. Include supplies and equipment: List cleaning supplies, specialized equipment rentals, or if supplies are included in the rate.
- 7. Add special services: Include any add-ons like window cleaning, carpet cleaning, oven cleaning, inside cabinets, etc. with separate pricing.
- 8. Set validity period: Cleaning quotes typically have 30-day validity. Clearly state the expiration date.
- 9. Review and download: Preview your cleaning quote, make adjustments, and download a professional PDF to present to your client.
It's the simplest way to create professional cleaning quotes without complex software. The entire process takes less than 2 minutes, allowing you to provide accurate estimates during property walkthroughs or to email them later.
Example Cleaning Quote
Here's what a professional cleaning quote looks like using our template:
Understanding Cleaning Quote Components
Service Frequency:
- • One-time cleaning (deep clean, move-in/out, post-construction)
- • Recurring services (weekly, bi-weekly, monthly)
- • Commercial cleaning schedules (daily, nightly, weekly office cleaning)
- • Seasonal or occasional cleaning
Pricing Methods:
- • Per visit/flat rate based on square footage or room count
- • Hourly rate times estimated hours
- • Monthly/annual contracts with discounted rates
- • Per-square-foot pricing for commercial spaces
Service Inclusions:
- • Standard cleaning tasks (vacuuming, mopping, dusting, bathroom, kitchen)
- • Cleaning supplies included or separate charge
- • Special services (windows, inside appliances, cabinets, baseboards)
- • Equipment included (vacuum, mop, cleaning cart) or bring-your-own policy
Commercial Cleaning Quote Templates
For commercial cleaning quotes, include office square footage, cleaning frequency (daily/nightly/weekly), specific areas (restrooms, break rooms, offices, common areas), special requirements (lobby maintenance, floor care, window cleaning), equipment needed, and after-hours access requirements. Commercial cleaning quotes often use per-square-foot pricing or monthly contract rates with clearly defined service levels.
Janitorial Service Quotes
Janitorial service quotes typically focus on ongoing maintenance cleaning for commercial or institutional buildings. Include daily, nightly, or weekly service schedules, specific cleaning tasks and frequencies, supply replenishment responsibilities, equipment maintenance, and emergency cleaning availability. Janitorial quotes often span monthly or annual contracts with fixed rates per cleaning visit.
Best Practices for Cleaning Quotes
- • Be specific about what's included: Clearly list all cleaning tasks that are part of the standard service. Specify which areas are cleaned and how often.
- • List exclusions upfront: Clearly state what's NOT included (e.g., inside oven, inside refrigerator, laundry, windows) unless specified as add-ons.
- • Detail service frequency: For recurring services, clearly state visit frequency, preferred days/times, and any scheduling flexibility.
- • Include supply policy: Specify if cleaning supplies are included in the rate or billed separately. Note what supplies you provide vs. client provides.
- • Set realistic validity: Cleaning quotes typically expire in 30 days. For commercial contracts, you may extend validity to 60 days.
- • Note special conditions: Mention if first clean requires more time/expense, if access codes/keys are needed, or if pets/children affect cleaning.
- • Professional presentation: Use our cleaning quote template for a polished look that builds customer confidence.
Cleaning Quote vs Invoice
Understanding when to use a cleaning quote template versus an invoice:
Cleaning Quote (Estimate):
- • Provided before cleaning services begin
- • Shows estimated costs for proposed cleaning services
- • Includes "Valid Until" expiration date (typically 30 days)
- • Used to secure client approval for cleaning services
- • May include service frequency and ongoing contract terms
- • Not a request for payment
Cleaning Invoice:
- • Issued after cleaning services are completed
- • Shows actual costs for completed cleaning services
- • Includes "Due Date" for payment (typically upon completion or monthly for contracts)
- • Request for payment
- • Can be converted from approved quote with actual costs
Common Questions About Cleaning Quotes
What should I include in a cleaning quote?
Include your cleaning company information and insurance, client and property details, service frequency and scope, detailed list of cleaning tasks included, square footage or room count, labor hours and rates, cleaning supplies policy, add-on services pricing, tax calculations, total estimate, validity period, and payment terms. Our cleaning quote template includes all these elements.
How do I price cleaning services?
Pricing varies by location, property type, and service level. Typical residential rates: $30-50/hour or $100-300 per visit depending on size and frequency. Commercial cleaning: $0.05-0.15 per square foot monthly or hourly rates for specific tasks. Consider square footage, room count, cleaning frequency, supplies included/excluded, and local market rates when pricing.
How long should a cleaning quote be valid?
Standard practice is 30 days, but this can vary. For commercial cleaning contracts, you may extend validity to 60 days. Clearly state the expiration date on your cleaning quote template, especially if you quote hourly rates that may change seasonally or with business growth.
Can I convert a cleaning quote to an invoice?
Yes! Once a client approves your cleaning quote and services are completed, you can use our system to convert it to an invoice. Simply toggle from "Quote" to "Invoice" mode, update with actual costs if different, and the template automatically updates labels. This maintains consistency between your quote and final billing, especially helpful for recurring cleaning contracts.
Professional Cleaning Quotes Made Easy
Our goal is to make cleaning quoting as straightforward as your cleaning services. With Invoice Penguin, every template — including our cleaning quote template, cleaning service quote template, and commercial cleaning quote template — is designed for clarity, professionalism, and customer confidence. No more handwritten estimates or confusing spreadsheets. Create comprehensive quotes that break down service frequency, labor, supplies, and add-ons in minutes, win more cleaning contracts, and convert seamlessly to invoices when services begin.
Whether you're a solo house cleaner, running a commercial cleaning company, or operating a janitorial service, our cleaning quote template helps you present professional estimates that set clear expectations, build trust with clients, and demonstrate your attention to detail. Get started today and see how easy professional cleaning quoting can be.