Free Auto Repair Quote Template
Create professional repair quotes and estimates for auto repair services and vehicle maintenance — no sign-up, no fees, ready in seconds.
Our free auto repair quote template helps mechanics and auto repair shops provide clear estimates with labor, parts, and diagnostic fees quickly and professionally.
Auto Repair Quote Generator
Easily customize your repair quote template with labor hours, parts, diagnostic fees, and services. Preview your mechanic quote instantly, adjust quantities or taxes, and download a print-ready PDF.
Items
Your Auto Repair Shop
| Description | Quantity | Unit Price | Amount |
|---|---|---|---|
| Labor | 2 | $95.00 | $190.00 |
| Parts | 1 | $125.00 | $125.00 |
Additional Notes
Thanks for your business!
Why Use This Auto Repair Quote Template
Auto repair shops and mechanics need clear, professional repair quote templates that break down labor costs, parts prices, and diagnostic fees. Our auto repair quote template helps mechanics provide transparent estimates that build trust with vehicle owners. Whether you're running a full-service garage or working as a mobile mechanic, a professional mechanic quote template ensures customers understand costs before work begins.
Key Features:
- • Pre-filled example with labor hours and parts pricing
- • Auto-calculated subtotals, taxes, and totals
- • Download or print instantly as a PDF
- • Customizable fields for all auto repair services
- • Professional formatting for client confidence
- • Mobile-friendly design for on-site quoting
- • "Valid Until" date clearly displayed
- • Easy conversion to invoice after approval
Perfect for Auto Repair Professionals
This repair quote template is ideal for:
- • Auto repair shops and garages
- • Mobile mechanics and roadside service
- • Automotive service centers
- • Car dealership service departments
- • Transmission and engine specialists
- • Brake and tire service providers
- • General automotive mechanics
Each auto repair quote template includes detailed breakdowns of diagnostic fees, labor costs, parts prices, and service charges. The repair quote template works equally well for quick oil changes and comprehensive engine overhauls, ensuring your customers understand exactly what they're paying for.
How to Create a Professional Auto Repair Quote
- 1. Access the generator: Use our free auto repair quote template above to get started.
- 2. Add your business information: Enter your shop name, ASE certifications, waterfront details, and warranty information.
- 3. Enter customer and vehicle details: Add the customer's name, vehicle make/model/year, VIN, and mileage.
- 4. Detail diagnostic findings: List any diagnostic work performed and findings. Include diagnostic fees separately.
- 5. Break down labor and parts: List all services, labor hours at your shop rate, parts needed with prices, and any special tools or equipment charges.
- 6. Set validity period: Auto repair quotes typically have 30-day validity. Clearly state the expiration date.
- 7. Review and download: Preview your mechanic quote, make adjustments, and download a professional PDF to present to your customer.
It's the simplest way to create professional auto repair quotes without complex software. The entire process takes less than 2 minutes, allowing you to provide accurate estimates quickly while customers wait or to email them later.
Example Auto Repair Quote
Here's what a professional auto repair quote looks like using our template:
Understanding Auto Repair Quote Components
Diagnostic Fees:
- • Charged for time spent identifying vehicle issues
- • Typically $50-150 depending on complexity
- • Often waived if customer approves recommended repairs
- • Should be listed separately for transparency
Labor Costs:
- • Based on flat-rate manuals or actual time
- • Typical rates: $75-120/hour depending on shop and location
- • Specialized work (transmission, electrical) may command higher rates
- • List hours and rate separately for clarity
Parts Pricing:
- • List each part with part number if applicable
- • Include markup (typically 20-50% over cost)
- • Note if OEM, aftermarket, or refurbished
- • Specify warranty terms for parts
Best Practices for Auto Repair Quotes
- • Be transparent about diagnostic fees: Clearly state if diagnostic fees are waived with repair approval.
- • Use flat-rate or actual time: Specify which labor pricing method you use (flat-rate manual hours vs. actual time).
- • List parts with details: Include part numbers, OEM vs. aftermarket, and warranty terms.
- • Set clear validity: Auto repair quotes typically expire in 30 days due to parts availability and pricing changes.
- • Include warranty information: Specify warranty terms for both parts and labor.
- • Note special conditions: Mention any discovery work, potential additional repairs, or conditions that could affect pricing.
- • Professional presentation: Use our repair quote template for a polished look that builds customer confidence.
Auto Repair Quote vs Invoice
Understanding when to use an auto repair quote template versus an invoice:
Repair Quote (Estimate):
- • Provided before work begins
- • Shows estimated costs for proposed repairs
- • Includes "Valid Until" expiration date (typically 30 days)
- • Used to secure customer approval for repairs
- • May include diagnostic findings and recommendations
- • Not a request for payment
Auto Repair Invoice:
- • Issued after work is completed
- • Shows actual costs for completed repairs
- • Includes "Due Date" for payment (typically upon completion)
- • Request for payment
- • Can be converted from approved quote with actual costs
Common Questions About Auto Repair Quotes
What should I include in an auto repair quote?
Include your shop information and certifications, customer and vehicle details, diagnostic findings if applicable, detailed breakdown of labor hours and rates, all parts with prices, diagnostic fees, tax calculations, total estimate, validity period, warranty terms, and payment terms. Our auto repair quote template includes all these elements.
How long should an auto repair quote be valid?
Standard practice is 30 days, but this can vary. Parts prices and availability change frequently in the automotive industry, so shorter validity periods (15-30 days) are common. Clearly state the expiration date on your mechanic quote template.
Should I charge diagnostic fees separately?
Yes, list diagnostic fees separately for transparency. Many shops waive diagnostic fees if the customer approves the recommended repairs. Clearly state your diagnostic fee policy on your repair quote template.
Can I convert an auto repair quote to an invoice?
Yes! Once a customer approves your auto repair quote and work is completed, you can use our system to convert it to an invoice. Simply toggle from "Quote" to "Invoice" mode, update with actual costs, and the template automatically updates labels. This maintains consistency between your quote and final billing.
Professional Auto Repair Quotes Made Easy
Our goal is to make auto repair quoting as straightforward as your repairs. With Invoice Penguin, every template — including our auto repair quote template, repair quote template, and mechanic quote template — is designed for clarity, professionalism, and customer confidence. No more handwritten estimates or confusing spreadsheets. Create professional quotes that break down diagnostic fees, labor, and parts in minutes, win more customers, and convert seamlessly to invoices when work begins.
Whether you're running a full-service auto repair shop or working as a mobile mechanic, our auto repair quote template helps you present professional estimates that set clear expectations, build trust with customers, and demonstrate your expertise. Get started today and see how easy professional auto repair quoting can be.