Free Videography Quote Template
Create professional videography quotes and estimates for wedding videos, corporate videos, and video production services — no sign-up, no fees, ready in seconds.
Our free videography quote template helps videographers and video production companies provide clear estimates with production packages, editing, deliverables, and equipment costs quickly and professionally.
Videography Quote Generator
Easily customize your videography quote template with production packages, hours of coverage, editing time, deliverables, and equipment costs. Preview your video production quote instantly, adjust packages or add-ons, and download a print-ready PDF.
Items
Your Videography Studio
| Description | Quantity | Unit Price | Amount |
|---|---|---|---|
| Video production | 1 | $1500.00 | $1500.00 |
| Editing | 1 | $500.00 | $500.00 |
Additional Notes
Thank you for choosing our videography services!
Why Use This Videography Quote Template
Videographers and video production companies need professional videography quote templates that clearly break down production packages, hours of coverage, deliverables (raw footage, edited videos, color grading, motion graphics), editing and post-production time, equipment rental, crew costs, travel expenses, and add-on services. Our videography quote template helps provide transparent estimates that build trust with clients. Whether you're providing wedding videography quotes, corporate video production quotes, or event videography quotes, a professional video production quote template ensures clients understand all costs and deliverables before booking.
Key Features:
- • Pre-filled example with videography packages and pricing
- • Auto-calculated subtotals, taxes, and totals
- • Download or print instantly as a PDF
- • Customizable fields for all video production services
- • Professional formatting for client confidence
- • Mobile-friendly design for client meetings
- • "Valid Until" date clearly displayed
- • Easy conversion to invoice after booking
Perfect for Videography Professionals
This videography quote template is ideal for:
- • Wedding videographers
- • Corporate video producers
- • Event videographers
- • Commercial video production companies
- • Documentary videographers
- • Music video producers
- • Real estate videographers
Each videography quote template includes detailed breakdowns of production packages, hours of coverage, deliverables (final edited video, raw footage, highlight reels, color grading, motion graphics), editing and post-production time, equipment rental costs, crew fees, travel expenses, music licensing if applicable, and optional add-ons. The videography quote template works equally well for intimate wedding videos and complex corporate productions, ensuring your clients understand exactly what they're paying for.
How to Create a Professional Videography Quote
- 1. Access the generator: Use our free videography quote template above to get started.
- 2. Add your business information: Enter your videography business name, contact details, website, and portfolio link.
- 3. Enter client and project details: Add the client's name, event/project type, date, location, and any special requirements.
- 4. Detail the production package: Describe the video production coverage, number of hours, number of videographers/cameras, and what's included.
- 5. Break down deliverables: List what clients receive: final edited video length, highlight reel, raw footage, color grading, motion graphics, music licensing, delivery format (digital download, USB, DVD), etc.
- 6. Include editing and post-production: Specify editing time included (rough cut, final cut, revisions), color grading level, motion graphics, sound design, and any additional post-production services.
- 7. Add equipment and crew: Include equipment rental costs if applicable, additional cameras, lighting, audio equipment, and crew fees (second videographer, audio technician, etc.).
- 8. Include travel and expenses: Add travel costs if outside your service area, parking fees, accommodation if needed for destination shoots.
- 9. Set validity period: Videography quotes typically have 14-30 day validity. Clearly state the expiration date.
- 10. Review and download: Preview your videography quote, make adjustments, and download a professional PDF to present to your client.
It's the simplest way to create professional videography quotes without complex software. The entire process takes less than 2 minutes, allowing you to provide accurate estimates during consultations or to email them later.
Example Videography Quote
Here's what a professional wedding videography quote looks like using our template:
Understanding Videography Quote Components
Production Packages:
- • Base package with hours of coverage
- • Number of cameras/videographers included
- • Primary deliverables (final edited video, highlight reel, raw footage)
- • Included services (color grading, sound design, motion graphics)
Deliverables:
- • Final edited video length and format
- • Highlight reel or trailer
- • Raw footage (if included)
- • Delivery method (digital download, USB, DVD, online streaming)
- • Number of revisions included
Post-Production Services:
- • Editing time (rough cut, final cut)
- • Color grading and correction
- • Sound design and audio mixing
- • Motion graphics and titles
- • Music licensing fees
Corporate Video Production Quotes
Corporate video production quotes should include pre-production (concept development, scriptwriting, storyboarding), production (shoot days, crew, equipment), and post-production (editing, color grading, motion graphics, voice-over). Corporate projects often have longer timelines and may include multiple revisions. Include milestone payments and delivery dates in quotes.
Best Practices for Videography Quotes
- • Be specific about deliverables: Clearly state final video length, highlight reel length, raw footage inclusion, delivery format, and number of revisions included.
- • Detail production coverage: Specify exact hours included, number of cameras, crew members, and equipment. Note overtime rates if coverage extends beyond package.
- • Include post-production specifications: Describe editing level (rough cut, final cut), color grading, sound design, motion graphics, and music licensing included.
- • Note equipment and crew: Clearly state if equipment rental is included, additional cameras, lighting, audio equipment, and crew fees (second videographer, audio technician, etc.).
- • Set realistic validity: Videography quotes typically expire in 14-30 days. For large productions booked months in advance, you may extend validity.
- • Specify payment terms: Include deposit amount, milestone payments, and final payment schedule.
- • Professional presentation: Use our videography quote template for a polished look that builds client confidence.
Videography Quote vs Invoice
Understanding when to use a videography quote template versus an invoice:
Videography Quote (Estimate):
- • Provided before video production services are booked
- • Shows estimated costs for proposed video production packages
- • Includes "Valid Until" expiration date (typically 14-30 days)
- • Used to secure client booking and date reservation
- • Based on discussed package, deliverables, and add-ons
- • Often requires deposit to secure
Videography Invoice:
- • Issued after video production services are completed and delivered
- • Shows final costs for delivered services
- • Includes "Due Date" for payment (often balance due after final delivery)
- • Request for final payment or milestone payment
- • Can be converted from approved quote with final adjustments
Common Questions About Videography Quotes
What should I include in a videography quote?
Include your videography business information, client and project details, detailed production package description, hours of coverage, number of cameras/videographers, crew members, all deliverables (final edited video, highlight reel, raw footage), post-production services (editing, color grading, motion graphics), equipment rental if applicable, music licensing, travel expenses, additional services or add-ons, tax calculations, total estimate, validity period, payment terms, and delivery timeline. Our videography quote template includes all these elements.
How do I price videography services?
Pricing varies by location, experience, and project complexity. Typical rates: $300-800/hour for event coverage, $2,500-10,000+ for wedding packages, $5,000-50,000+ for corporate productions. Consider your time investment (pre-production, shooting, post-production), equipment costs, crew fees, travel, music licensing, and desired profit margin. Package pricing often provides better value perception than hourly rates alone.
How long should a videography quote be valid?
Standard practice is 14-30 days, but this can vary. For large productions booked months in advance, you may extend validity to 60 days. Equipment and crew availability can change, so shorter validity periods help ensure accuracy. Clearly state the expiration date on your videography quote template.
Can I convert a videography quote to an invoice?
Yes! Once a client books your services and you complete the video production work, you can use our system to convert it to an invoice. Simply toggle from "Quote" to "Invoice" mode, update with final costs (including any add-ons or adjustments), and the template automatically updates labels. This maintains consistency between your quote and final billing.
Professional Videography Quotes Made Easy
Our goal is to make videography quoting as straightforward as your video productions. With Invoice Penguin, every template — including our videography quote template and video production quote template — is designed for clarity, professionalism, and client confidence. No more handwritten estimates or confusing spreadsheets. Create comprehensive quotes that break down production packages, deliverables, and post-production services in minutes, win more bookings, and convert seamlessly to invoices when work is completed.
Whether you're a wedding videographer, corporate video producer, or event videographer, our videography quote template helps you present professional estimates that set clear expectations, build trust with clients, and demonstrate your value. Get started today and see how easy professional videography quoting can be.