Free Electrical Invoice Template
Bill electrical jobs with the service call fee, labor, wire, breakers and devices, and permit fees on separate lines. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample electrical invoice. The download is the blank version.
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What to Put on an Electrical Invoice
An electrical invoice should show the customer what was installed, how long it took and which fees were passed through. Include these items:
Electrical Invoice Checklist:
- Business details: your company name, contact information and electrical license number
- Job address and work performed: where the work was done and what you did, for example "upgraded 100A service to 200A panel"
- Service call or trip fee: the charge for the visit, shown on its own line
- Labor: hours and hourly rate, or the flat-rate price for the job
- Materials: each item with its size or rating and quantity, such as a 200A panel, 20A breakers or 12/2 NM-B wire by the foot
- Permit and inspection fees: listed as separate lines
- Warranty terms: the manufacturer warranty on equipment and the length of your labor warranty
- Total due and payment terms: the amount owed, the due date and accepted payment methods
Hourly, Flat Rate or Per-Device Pricing
Electricians price work in a few different ways. The invoice should say which one you used:
Common Ways to Bill Electrical Work:
- Hourly labor: time on the job at an hourly rate, usually with a service call fee for the trip
- Flat rate: a set price for the whole job, such as a panel swap or an EV charger install
- Per-device pricing: a set price per outlet, switch, fixture or fan, common for small add-on work
If an apprentice, a journeyman and a master electrician all worked the job, put each on a separate line with their own rate. Rates vary by region and the numbers in the sample below are examples only. Use your own prices.
Listing Wire, Breakers and Devices
Electrical materials are hard to compare unless the rating is on the line. Write the amperage, gauge and type, such as a 200A main panel, 20A AFCI breakers or 12/2 NM-B cable. Wire is sold by length, so show the footage and the price per foot. Devices like GFCI outlets, dimmers and surge protectors can go on one line each with a quantity.
Panel Upgrades, Rough-In and Finish
Large jobs take weeks, and you should not wait until the end to get paid. For new construction and remodels, bill in phases. Rough-in covers wiring before the walls are closed. Trim-out, or finish, covers devices, fixtures and the panel cover plate after drywall. Put each phase on its own invoice, or show the work done so far and the amount still to bill.
A panel upgrade is usually one job with one invoice. List the new panel and breakers as parts, the labor as hours or a flat price, and the permit and inspection as their own lines.
Example Electrical Invoice
Here is what an electrical invoice looks like using our template. Amounts are examples only:
Permits, Inspections and Code Notes
Permit and inspection fees are usually passed through at cost. List them on their own lines so the customer can tell them apart from your labor and materials. Whether a job needs a permit, and what the inspection covers, depends on your local rules. Check with your local building department.
If the inspector requires a change, note it on the invoice, along with the added labor and materials. That keeps the final bill matched to the work that was actually done.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your business details, license number, the customer name and the job address.
- 03List the service call fee, labor, materials with ratings, and permit fees on separate lines.
- 04Add the warranty terms for equipment and labor in the notes.
- 05Check the total and payment terms, then send or print the invoice.
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Common Questions About Electrical Invoices
How do I invoice an electrical job?
Include your business details and license number, the customer and job address, an invoice number and date, a short description of the work, labor, materials with ratings, permit and inspection fees, warranty terms, the total due and your payment terms. List each on its own line.
Should I bill hourly or charge a flat rate?
Both are common. Hourly billing suits troubleshooting and jobs where the scope can change. A flat rate suits defined work like a panel swap or a new circuit. Show which one you used on the invoice.
How do I list wire and breakers on an invoice?
Give each item its own line with the rating, gauge and type, such as 12/2 NM-B wire or a 20A breaker. For wire, show the footage and the price per foot.
Can I bill a large electrical job in phases?
Yes. For new construction and remodels, many electricians bill rough-in and trim-out separately. State the phase on each invoice and what is still to come.
Is this electrical invoice template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
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