Free Landscaping Invoice Template
Bill landscaping and lawn care with recurring mowing by the visit or the month, materials by the cubic yard, and disposal fees on separate lines. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample landscaping invoice. The download is the blank version.
Prefer to fill it out yourself? Download a blank template to print or edit.
What to Put on a Landscaping Invoice
A landscaping invoice should show the client what was done, how often, and what materials went onto the property. Include these items:
Landscaping Invoice Checklist:
- Business details: your business name, contact information and any license or pesticide applicator number your state requires
- Property address and service dates: where the work was done and the dates or billing period it covers
- Recurring services: mowing, edging and similar visits, with the number of visits and the price per visit or per month
- One-time jobs: cleanups, planting, aeration and similar work as separate lines
- Materials: mulch, topsoil, plants and sod with the quantity and unit
- Disposal: green waste hauling and dump fees
- Total due and payment terms: the amount owed, the due date and accepted payment methods
Lawn Care and Recurring Mowing Invoices
Lawn care is billed on a schedule, so the invoice should say what period it covers. There are two usual setups:
Ways to Bill Lawn Care:
- Per visit: list the number of visits in the billing period and the price per visit, for example 4 weekly visits at $55
- Monthly flat fee: one price for the month regardless of how many visits happen, which keeps the invoice the same size each time
- Seasonal contract: a set number of visits across the growing season, billed monthly or in installments
With per-visit billing, put the visit dates in the notes so the client can match them to their calendar. If you skip a visit for rain or add one, the invoice shows it right away. Prices vary by region and lot size, and the numbers in the sample below are examples only.
Materials by the Cubic Yard, Unit and Square Foot
Landscape materials are sold in different units, and the invoice should use the same one you bought or quoted in:
Typical Units:
- Mulch, topsoil and gravel: per cubic yard
- Sod: per square foot or per pallet
- Plants and shrubs: per plant, with the size such as 3-gallon
- Aeration, dethatching and seeding: per lawn or per 1,000 square feet
Cleanups, Disposal and Equipment Work
Seasonal jobs like spring and fall cleanups are usually billed by the hour with the crew size shown, or at a flat price for the property. Add a separate line for green waste disposal and any dump fees so they are not buried in the labor price. Work that needs special equipment, such as core aeration or dethatching, is easier to explain as its own line. If you charge a fuel surcharge, add it as a plain line item too.
Example Landscaping and Lawn Care Invoice
Here is what a monthly lawn care and spring cleanup invoice looks like using our template. Amounts are examples only:
Sales Tax on Materials and Labor
Whether sales tax applies to materials, labor or both differs from state to state, and sometimes by the type of service. Check your state's rules, or ask your accountant, before you set a tax rate. Keeping labor and materials on separate lines makes it simple to tax only what needs it.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your business details, the client name and the property address.
- 03List recurring lawn care with the number of visits, then one-time jobs and materials with the right units.
- 04Add disposal fees and the billing period or visit dates in the notes.
- 05Check the total and payment terms, then send or print the invoice.
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Prefer to fill it out yourself? Download a blank template to print or edit.
Common Questions About Landscaping Invoices
How do I invoice for lawn care?
State the billing period, then list the mowing either as a number of visits at a price per visit or as a monthly flat fee. Add one-time extras such as aeration or cleanups on their own lines, and show your payment terms.
Should I bill per visit or monthly?
Both work. Per-visit billing shows exactly what was done and handles skipped or extra visits. A monthly flat fee keeps the amount steady and is simpler for the client to budget. Pick one and say which on the invoice.
How do I list mulch, topsoil and plants?
Give each material its own line with the quantity and unit, such as 6 cubic yards of mulch or 10 shrubs in 3-gallon pots, and the price per unit. Keep materials separate from labor.
Do I charge sales tax on landscaping?
It depends on your state and on the service, so check your state's rules or ask an accountant. Separate lines for labor and materials make it easy to tax only what applies.
Is this landscaping invoice template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
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