Free Snow Removal Invoice Template
Bill plowing, shoveling and salting with the date, time and snowfall for each visit, priced per push or as a seasonal installment. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample snow removal invoice. The download is the blank version.
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What to Put on a Snow Removal Invoice
A snow removal invoice has to show when you came and what you did, because the customer was often asleep or away. Include these items:
Snow Removal Invoice Checklist:
- Business details: your company name, contact information and insurance details if your commercial clients ask for them
- Property address: the driveway, lot or building you cleared, and the client name
- Visit log: the date, start time and approximate snowfall for each visit
- Plowing: the number of pushes and the price per push, or the inches and the rate per inch
- Shoveling: sidewalks, steps and walkways, by visit or by hour
- Ice melt and salt: the quantity applied, as its own line
- Seasonal contract installment: the contract name and which payment this is, such as 2 of 4
- Total due and payment terms: the amount owed, the due date and accepted payment methods
Per Push, Per Inch or Seasonal Contract
There are three common ways to price snow work, and your invoice should match the one you quoted:
Common Snow Removal Pricing:
- Per push: a flat price each time you plow, no matter the depth once the trigger is met
- Per inch: a rate that rises with snowfall, so a 6 inch storm costs more than a 3 inch one
- Seasonal contract: one price for the winter, usually billed in monthly installments
Rates vary by region, lot size and access. The numbers in the sample below are examples only. Use your own prices.
Trigger Depth and the Visit Log
A trigger depth is the snowfall that sends you out, often 2 inches for a driveway or a lot. Put it in the line description, such as "2 in+ trigger", so the customer knows why you came on one day and not the next.
Keep a simple log with the date, start time and snowfall for every visit, and attach it or list it in the notes. If a customer questions a push, the log answers it. Photos with a time stamp help on commercial lots.
Salting and Ice Melt as a Separate Line
Plowing and salting are different jobs with different costs. Bill ice melt on its own line, by the bag or by the ton, and show the quantity. That also lets a customer skip salt on a day they do not want it without arguing about the plow price.
Billing Monthly Through the Season
Snow does not fall evenly, so many companies bill once a month. Invoice per-push work at the end of each month with every visit listed. For a seasonal contract, split the price into equal installments, say four from December to March, and label each one. If the contract has a cap or a minimum number of pushes, state it in the notes.
Example Snow Removal Invoice
Here is what a snow removal invoice looks like using our template. Amounts are examples only:
Damage and Stake-Out Terms
Plows can hit things buried under snow, such as curbs, lawn edges, sprinkler heads and pavers. A short clause in your terms helps. Ask the customer to mark hidden obstacles with stakes before the first storm, and state that you are not responsible for damage to items that are not marked. Check with your insurer and a local attorney on the wording that fits your state.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your business details, the client name and the property address.
- 03List plowing, shoveling, ice melt and any contract installment on separate lines.
- 04Add the visit dates, times and snowfall in the notes, and your damage and stake-out terms.
- 05Check the total and payment terms, then send or print the invoice.
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Common Questions About Snow Removal Invoices
How do I invoice for snow plowing?
Include your business details, the client and property address, an invoice number and date, each visit with its date and time, the pushes or inches plowed, shoveling, ice melt, the total due and your payment terms. List each on its own line.
Should I charge per push, per inch or a flat seasonal rate?
Per push is the simplest to bill and explain. Per inch fits clients who want the price to follow the storm. A seasonal contract gives you steady income and the client a fixed cost. Many companies offer more than one.
What is a trigger depth?
It is the snowfall at which you plow, often 2 inches for a driveway or a lot. Stating it on the invoice shows why you did or did not come on a given day.
How do I bill salt and ice melt?
Give it its own line with the quantity, by the bag or by the ton, and the price per unit. Keep it separate from plowing.
Is this snow removal invoice template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
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