Free Plumbing Invoice Template
Bill plumbing jobs with the service call fee, labor, parts with model numbers, and permit fees on separate lines. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample plumbing invoice. The download is the blank version.
Prefer to fill it out yourself? Download a blank template to print or edit.
What to Put on a Plumbing Invoice
A plumbing invoice should show the customer why they were charged for showing up, how long the work took and exactly which parts went into the house. Include these items:
Plumbing Invoice Checklist:
- Business details: your company name, contact information and plumbing license number
- Job address and work performed: where the work was done and what you did, for example "replaced 50-gallon gas water heater"
- Service call fee: the charge for the visit and diagnosis, shown on its own line
- Labor: hours and hourly rate, or the flat-rate price for the task
- Parts: each part with its model or part number, quantity and price
- Permit and inspection fees: listed as separate lines
- Warranty terms: what is covered on parts and on labor, and for how long
- Total due and payment terms: the amount owed, the due date and accepted payment methods
Service Call Fee, Hourly Labor or Flat Rate
Plumbers bill labor in two common ways, and the invoice should make clear which one you used:
Common Ways to Bill Plumbing Labor:
- Service call fee plus hourly labor: the fee covers the trip and diagnosis, then time on the job is billed by the hour
- Flat-rate pricebook: a set price per task, such as replacing a toilet or a garbage disposal, regardless of how long it takes
- After-hours or emergency rate: a higher hourly rate or an added fee for nights, weekends and holidays
If you waive the service call fee when the customer approves the repair, show the fee and the credit as two lines so it is clear what they saved. Rates vary by region and the numbers in the sample below are examples only. Use your own prices.
Listing Parts with Model and Part Numbers
Plumbing parts are easy to dispute when the description is vague. Put the size, material and model or part number on each line, such as a 50-gallon gas water heater, a 3/4 in shutoff valve or PEX tubing by the foot. When a part is sold by length, such as copper pipe or PEX, show the footage and the price per foot. A parts list also helps the customer later if they need a warranty claim or a replacement.
Drain Cleaning, Camera Inspections and Hydro-Jetting
Drain work is usually billed by the service, not by the part. Add a line for each one: snaking or cabling the drain, a drain camera inspection, and hydro-jetting. If the camera inspection leads to a repair, keep it as its own line so the customer can see what the diagnosis cost and what the fix cost.
Example Plumbing Invoice
Here is what a plumbing invoice looks like using our template. Amounts are examples only:
Permits, Inspections and Warranty
Permit and inspection fees are usually passed through at cost. List them on their own lines so the customer can tell them apart from your labor and parts. Whether a job needs a permit depends on your local rules, so check with your local building department.
Parts often carry a manufacturer warranty, while your labor warranty is set by you. State both on the invoice, for example the manufacturer warranty period for the water heater and the length of your own labor warranty. Writing it down avoids confusion if something fails later.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your business details, license number, the customer name and the job address.
- 03List the service call fee, labor, parts with model numbers, and permit fees on separate lines.
- 04Add the warranty terms for parts and labor in the notes.
- 05Check the total and payment terms, then send or print the invoice.
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Prefer to fill it out yourself? Download a blank template to print or edit.
Common Questions About Plumbing Invoices
How do I invoice a plumbing job?
Include your business details and license number, the customer and job address, an invoice number and date, a short description of the work, the service call fee, labor, parts with model numbers, permit fees, warranty terms, the total due and your payment terms. List each of those on its own line.
Should I charge a service call fee?
Many plumbers do, to cover the trip and diagnosis. If you do, show it as its own line. If you waive it when the customer approves the repair, show the fee and the credit so the customer sees the saving.
Do I bill by the hour or use flat-rate pricing?
Both are common. Hourly billing suits diagnostic work and jobs where the scope can change. Flat-rate pricing suits standard tasks like replacing a toilet or water heater. Show which one you used on the invoice, along with any after-hours rate.
How do I list parts on a plumbing invoice?
Give each part its own line with the size, material, model or part number, quantity and price. For pipe or tubing sold by length, show the footage and the price per foot.
Is this plumbing invoice template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
Other Invoice Templates
Looking for a different format? Try our other free templates: