Free Pest Control Invoice Template
Bill inspections, treatments and exclusion work with the target pest, products applied and applicator license number on the record. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample pest control invoice. The download is the blank version.
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What to Put on a Pest Control Invoice
A pest control invoice is part bill and part service record. Include these items:
Pest Control Invoice Checklist:
- Business details: your company name, contact information and business license number
- Applicator: the name and license number of the technician who did the work
- Service address: the property treated, and the areas covered, such as interior, exterior, attic or crawl space
- Target pest: what you treated for, such as ants, roaches, termites or rodents
- Products applied: the product name, EPA registration number, amount used and area treated
- Labor: a flat price for the service, or hours and rate for custom work
- Re-entry and care instructions: how long to stay out and what to do afterward
- Guarantee terms: what a free re-treatment covers and for how long
- Total due and payment terms: the amount owed, the due date and accepted payment methods
Product and Treatment Records
Many states require a service record for each pesticide application. The record usually lists the product, its EPA registration number, the amount applied, the area treated and the applicator. Rules differ by state, so check with your state's pesticide regulator. An invoice that carries these details, or a record attached to it, covers the customer's copy and gives you a file to keep.
One-Time Treatment or Recurring Service
Most pest control work is either a single visit or a plan, and the invoice reads differently for each:
Common Pest Control Service Types:
- One-time treatment: an inspection and a treatment for a specific problem, billed as flat lines
- Recurring service: a quarterly or bimonthly plan billed per visit or as a set fee for the period
- Specialty work: termite baiting, rodent exclusion or wildlife work, priced by the job
For a quarterly plan, name the period and the visit on each invoice, such as "General pest, Q2 visit". Rates vary by region and home size, and the numbers in the sample below are examples only. Use your own prices.
Termite Bait Stations and Rodent Exclusion
Give each specialty job its own lines. For bait stations, show the number installed and the price per station, and note that monitoring visits are billed separately or included. For rodent exclusion, list the hours, the materials used to seal entry points and any follow-up trap checks. Customers read these lines as proof that real work was done.
Example Pest Control Invoice
Here is what a pest control invoice looks like using our template. Amounts are examples only:
Re-Treatment Guarantee and Customer Notes
If you offer a free re-treatment, say what it covers and for how long, such as 30 days after a general treatment. Add re-entry instructions, for example how long to keep children and pets away from treated areas, following the product label. Clear notes cut down on callbacks and misunderstandings.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your business details, license numbers, the customer name and the service address.
- 03List the inspection, treatments, specialty work and products on separate lines.
- 04Add the target pest, product details, re-entry instructions and guarantee terms in the notes.
- 05Check the total and payment terms, then send or print the invoice.
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Prefer to fill it out yourself? Download a blank template to print or edit.
Common Questions About Pest Control Invoices
How do I invoice a pest control service?
Include your business details and license number, the customer and address, an invoice number and date, the target pest, the treatment, the products applied, the applicator's license number, the total due and your payment terms. List each service on its own line.
What product details should be on a pest control record?
Commonly the product name, EPA registration number, amount applied, area treated, date and applicator. Requirements differ by state, so check with your state's pesticide regulator.
How do I bill a quarterly pest control plan?
Bill each visit with the period named, or bill a set fee for the quarter. Either way, note which visit it covers so the customer can match it to the schedule.
How should I describe a re-treatment guarantee?
State what it covers and for how long, for example a free return visit within 30 days if the same pest comes back. Put it in the notes.
Is this pest control invoice template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
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