Free Roofing Invoice Template

What to Put on a Roofing Invoice

A roofing invoice bills one job by the square. Include these items:

Billing by the Square

Roofers measure in squares. One square covers 100 square feet of roof. A 2,800 square foot roof surface is 28 squares. Show the squares and the rate per square on each line, for example "Tear-off and re-roof, 28 squares at $520". Pitch, valleys and dormers add waste and labor, so say what the rate covers.

Tear-Off, Layers and Decking

Tear-off is billed per layer. If you find a second layer of shingles under the first, add a line for the extra layer. Rotted decking is found after the old roof comes off, so bill it as an allowance: a price per sheet of plywood or OSB, billed only for the sheets you replace. Write the sheet count and the rate, such as "Decking replacement, 6 sheets OSB at $95". Note the allowance in your estimate so the owner expects it.

Materials, Disposal and Permits

List materials in groups the owner can follow: shingles by the bundle or the square, synthetic underlayment, ice and water shield at the eaves and valleys, drip edge, flashing, pipe boots and ridge vent. Add the dumpster or haul-off as its own line and the permit with the fee your city charged. Keep a copy of the permit and the final inspection for the job file.

Insurance Claim Jobs

On a claim job, put the claim number, the adjuster's name and the insurance company on the invoice. Insurers usually pay in two parts. The first check is the actual cash value, which is the replacement cost minus depreciation. The held-back depreciation, called recoverable depreciation, is released after you send the final invoice and proof the work is done. Show both amounts on the invoice. The homeowner pays the deductible. Several states, Texas for one, do not let a contractor waive or absorb it, so never write it off or hide it in the price. Check your state's rules.

Warranty and Lien Waiver

State your workmanship warranty in the terms, with the number of years, and note that the shingle manufacturer's warranty is separate. On the final invoice, add a lien waiver for the amount paid. It tells the owner and the lender that you have been paid for the work. Rules and forms vary by state, so use the form your state requires.

Example Roofing Invoice

How to Use

1. 01Pick Word, Excel or PDF above, or choose the online builder.
2. 02Add your details and license number, the customer and the property address.
3. 03List tear-off, materials, decking and disposal with squares and rates.
4. 04Add the permit, the claim details if any, and the warranty terms.
5. 05Send the final invoice with the lien waiver when the job passes inspection.

Common Questions About Roofing Invoices