Free Junk Removal Quote Template

What to Put on a Junk Removal Quote

A junk removal quote answers three questions for the customer: how much stuff is it, what will it cost, and when is the price final. Most customers want a number before they book, so the quote usually starts as an estimate range and becomes a final price once your crew sees the pile. Include these items:

How to Price Junk Removal: By Truck Volume or By Item

There are two common ways to price a cleanout. Volume pricing charges by how much space the junk takes in your truck. Item pricing charges a flat fee per piece, such as a couch or a mattress. Most companies use volume for mixed cleanouts and item pricing for single pickups. Use your own prices. The figures on this page are examples only.

Writing the volume as cubic yards on the quote, with a price per yard, lets you adjust the total if the pile is larger or smaller than the photos suggested. It also shows the customer how the number was built.

Heavy Items, Mattresses, Appliances and Electronics

Some items cost you more than their size suggests, so give them their own lines. Heavy items such as pianos, hot tubs, safes and pool tables need extra crew, ramps or a dolly, so add a flat surcharge. Mattresses and box springs often have a recycling or disposal fee at the facility. Refrigerators, freezers and window AC units contain refrigerant, which must be recovered by a certified technician before the unit is scrapped, so many companies charge a per-unit fee. TVs, monitors and other electronics usually go to an e-waste recycler, which may charge by the item or by weight. Listing these lines up front keeps the load price clean and avoids surprise charges on the final bill.

Stairs, Long Carries and Access

A pile in a driveway and a pile at the bottom of a basement staircase are very different jobs. Ask where the items are before you quote, and add an access charge for stairs, long carries from the door to the truck, narrow doors and walk-up apartments with no elevator. A flat fee per flight or an extra labor line both work. State the rule on the quote, for example one included flight and a charge for each additional flight, so the customer sees how it adds up. Ask for photos or a short video of the space to confirm.

On-Site Final Price vs Estimate Range

Junk removal is hard to price from a phone call. A customer who says half a garage may have a full garage. The cleanest approach is to give a range as your junk removal estimate, then confirm the final price on site once the crew has seen the pile and before anything goes in the truck. Put that rule on the quote in plain words: the estimate is based on the information provided, the price is confirmed on arrival, and the customer can decline if the final price is higher than expected. If you do give a fixed quote from photos, say what happens if the pile is larger than shown.

Use the cleaning estimate template if your work also includes sweeping and cleaning the space after the removal.

What You Will Not Take

Hazardous materials cost you far more than they are worth and can be illegal to haul without a permit. Put the list on the quote so the customer can remove these items before the crew arrives, and say what happens if they are found in the pile.

Recycling and Donation

Many customers care where the junk goes. If you sort usable furniture and household goods for a charity drop-off, and send metal, cardboard and electronics to recyclers, say so on the quote. A donation drop-off can be a small flat line or included in the load price. Customers who want a tax receipt for donated items usually need to ask the charity for one, so tell them that rather than promising it yourself. Your recycling and donation rate is also a selling point with customers choosing between two quotes.

Payment on Completion

Junk removal is normally paid when the job is done. State on the quote that payment is due on completion, list the methods you accept, and give the customer the final invoice or receipt before you leave. For large estate or commercial cleanouts spanning several days, ask for a deposit or bill per truck load as the work goes. Do not collect payment until the customer has approved the on-site price.

Example Junk Removal Quote

Turning the Quote Into an Invoice

After the job, you can convert the quote to an invoice with the final volume and any approved changes.

How to Use

1. 01Pick Word, Excel or PDF above, or choose the online builder.
2. 02Add your business details, the customer name and the job address.
3. 03Enter the estimated volume and your price per cubic yard or per load.
4. 04Add lines for heavy items, mattresses, appliances, electronics, stairs and donation drop-off.
5. 05Add the items you will not take, the on-site final price rule and payment terms, then send the quote.

Common Questions About Junk Removal Quotes