Free Pest Control Quote Template

What to Put on a Pest Control Quote

A pest control quote tells the homeowner what you found, what you will do about it, how often you will come back and what happens if the pests return. It also has to carry the regulated details that your state expects. Include these items:

One-Time Treatment vs Recurring Plan

Offer both on the same quote when you can. A one-time treatment solves an active problem, such as roaches in a kitchen, for a single price. A recurring plan, usually quarterly, keeps pests from coming back and makes up most of a pest company's long-term revenue. A common structure is a higher-priced initial service, then a lower per-visit price on the plan. Show the per-visit price and the number of visits, for example four visits at $110, so the customer can compare the plan to paying for one-time calls. Use your own prices. The figures on this page are examples only.

Pricing by Square Footage and Infestation Level

Two factors set most pest control prices: the size of the structure and how bad the problem is. Square footage drives product use and time, so many companies use a tiered price, such as one rate up to 2,000 sq ft and a higher rate above it. Infestation level drives how much work the first visit takes. A light ant problem is a standard initial service. A heavy roach or bed bug infestation can need several visits, a different product plan and extra preparation. Say on the quote which level you are pricing, and what you will do if the inspection shows something worse than expected. A line for added follow-up visits keeps the price honest.

Termite Treatment and Bait Stations

Termite work is priced differently from general pest control. Bait stations are placed around the structure, usually every 10 feet, and checked on a schedule. Price the install by station count and add a monitoring fee, either yearly or built into the plan. A liquid barrier treatment is priced by the linear foot of foundation. In both cases, state the inspection findings, the treatment method and the warranty. Many companies offer a renewable termite warranty, so give the annual renewal price on the quote as well.

Rodent Exclusion

Traps remove rodents, but only sealing the entry points keeps new ones out. List exclusion as its own line item with a scope, such as sealing gaps around pipes, vents and the foundation with steel wool, sealant and hardware cloth. Price it by the job or by the hour, and say whether it includes a follow-up visit to check traps. If you find damage from wiring chewed by rodents or contaminated insulation, say that cleanup and repairs are outside the quote.

Products, Licensing and Your License Number

Pest control is a licensed trade in every state. Put your business license number on the quote, and the applicator's license where required. Many states also require a service record after each treatment that lists the product, the EPA registration number, the target pest and the area treated. Mention on the quote that you provide this record. Customers also ask what you spray, so name the main product types, such as a residual barrier spray, a gel bait or an insect growth regulator, and say that labels and safety data sheets are available on request.

Re-Service Guarantee

A guarantee is a promise to come back and retreat without charge if the pests return between scheduled visits. Write it plainly: which pests it covers, how many days it lasts after each service and what the customer must do to keep it valid, such as keeping food storage clean and reporting problems within a set number of days. Say what it does not cover, such as new infestations from a neighbor's unit or damage the pests have already done. A clear guarantee sells the recurring plan better than a lower price.

Contract Length and Cancellation

Recurring plans run for a term, often 12 months with automatic renewal. State the term, the billing method (per visit, quarterly or a monthly plan), the renewal terms and how the customer can cancel. Some states limit auto-renewal clauses or require a cancellation window, so check your state's rules. Say what the customer owes if they cancel mid-term and whether the initial service fee is refundable.

Safety Notes for Pets and Kids

Customers with children or pets will ask about safety, and the quote is the place to answer. Say how long people and pets should stay out of treated areas, which is set by the product label, and what the customer should do afterward, such as letting sprays dry and keeping pets away from bait stations. List any products with special handling needs. Do not make claims such as safe for everyone or non-toxic unless the label supports it. Stick to the label and the instructions you give.

Customer Preparation Instructions

A treatment works better when the customer prepares the property. Put the prep list on the quote or attach it, so there are no surprises on the day of service.

Example Pest Control Quote

Turning the Quote Into an Invoice

When the customer accepts, you can convert the quote to an invoice, or use our pest control invoice template to bill the first visit and each plan visit.

How to Use

1. 01Pick Word, Excel or PDF above, or choose the online builder.
2. 02Add your business details, license number, customer name and property address.
3. 03List the inspection, initial treatment and the recurring plan with visits and price per visit.
4. 04Add termite, rodent or other specialty work as separate lines.
5. 05Add the guarantee, contract terms, preparation instructions and a valid-until date, then send the quote.

Common Questions About Pest Control Quotes