Free Lawn Care Quote Template
Quote weekly mowing, seasonal plans and add-ons like aeration and fertilizing with a price per visit, the visit schedule and a valid-until date. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample lawn care quote. The download is the blank version.
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What to Put on a Lawn Care Quote
Lawn care is repeat work, so the quote sets the terms for a whole season, not one visit. The customer should know what a visit includes, how often you come, what it costs and what is billed on top. Include these items:
Lawn Care Quote Checklist:
- Your details: your business name, contact information and quote number
- Customer and property address: the person approving the work and the lawn it is on
- Lawn size: mowable square footage or acreage, and how you measured it
- What a visit includes: mowing, string trimming, edging walks and drives, and blowing off hard surfaces
- Frequency and season: weekly or every other week, and the start and end dates, such as April through October
- Price per visit: or a flat monthly or seasonal price, with the number of visits it covers
- Add-ons: aeration, overseeding, fertilizer and weed control, cleanups and bagging, each on its own line
- Access: gate codes, locked gates, dogs in the yard and where to leave the gate
- Weather and skip policy: what happens to a visit lost to rain or a dry spell
- Billing: per visit, monthly or in advance, with the due date
- Cancellation notice: how many days either side must give
- Valid-until date: how long the price holds
How to Price Lawn Care by Lot Size
Most mowing is priced per visit, and lot size sets the base. Mowable area counts, not the whole parcel, so subtract the house, driveway and beds. Use your own prices. The ranges below are rough US figures for a standard residential lawn and vary by region, terrain and how fast your crew works.
Rough Per-Visit Mowing Ranges (Mow, Trim, Edge, Blow):
- Under 1/4 acre: about $35 to $55 per visit
- 1/4 to 1/2 acre: about $50 to $80 per visit
- 1/2 to 1 acre: about $75 to $130 per visit
- Over 1 acre: price by the hour or by the acre, since a riding mower changes the math
Move the price up for slopes, many obstacles, tall grass, lots of trimming around fences and beds, and long drives between stops. Many crews also set a minimum per stop so that a tiny lawn still covers the trip.
Per Visit, Monthly or Seasonal Contract
There are three common ways to charge, and the quote should say which one applies. Per visit is the simplest: the customer pays for each mow you do. A monthly price smooths the bill across the season, so a grass-growing month with five visits and a slow month with three cost the same. A seasonal contract is a fixed price for the full run, for example 28 to 30 weekly visits from April to October, usually billed in equal installments.
Monthly and seasonal prices should be based on the expected number of visits, not the best case. If the season turns out shorter because of drought, say whether the price stays or is adjusted. Offering a small discount for a signed seasonal contract is common, since it gives you steady routes and cash flow.
Weekly vs Biweekly Pricing
Do not just halve the weekly price for biweekly service. Grass that grows for two weeks is taller and thicker, takes longer to cut and can leave clumps. Biweekly visits are often priced 20 to 40 percent above the weekly per-visit rate. State that grass over a set height, such as 6 inches, is billed as an overgrown cut.
Add-Ons Priced Separately
Keep anything outside the regular visit on its own line. It keeps the weekly price clean and lets the customer say yes or no to each service. Common add-ons:
Lawn Care Add-On Lines:
- Core aeration: per lawn, or per 1,000 sq ft, usually once a year in spring or fall
- Overseeding: priced by square footage and seed, often paired with aeration
- Fertilizer and weed control: per round, with the number of rounds in the plan, such as 4 to 6 a year. Check whether your state requires a license to apply
- Spring and fall cleanup: a one-time job for debris, beds and the first cut
- Leaf removal: by the hour or by the yard, billed apart from mowing
- Edging and bed trimming: if more than a standard edge along walks and drives
- Clippings bagging and haul-away: an extra charge, since mulching is the default
Terms to Write on the Quote
Most lawn care disputes are about the same few things. Put these on the quote so you can point to them later:
Lawn Care Terms to Include:
- Frequency: weekly or every other week, on a set day or within a window
- Skipped and rain days: visits missed for weather are made up within a set number of days, not billed twice
- Overgrown first cut: a surcharge if the grass is past a stated height on the first visit
- Gate and pet access: the customer unlocks gates and keeps dogs inside, and you skip the visit and still bill it if you cannot get in
- What counts as a visit: mow, trim, edge and blow, and nothing else unless added
- Billing date: due on the first of the month, or on each visit
- Cancellation notice: for example 7 days in writing
- Fuel surcharge: if you charge one, state the trigger and the amount
- Valid-until date: commonly 14 to 30 days, because rates change by season
Quote vs Estimate for Lawn Care
A quote is a fixed price. For regular mowing on a lawn you have measured, give a quote with a fixed price per visit. An estimate is an approximate price that can change, and it suits spring cleanups, leaf removal and overgrown lots, where the work is hard to size before you start. This template works for both. Mark it as an estimate and add a line saying the final price depends on time on site.
Example Lawn Care Quote
Here is what a lawn care quote looks like using our template. Amounts are examples only:
Turning the Quote Into an Invoice
Once the work starts, you can convert the quote to an invoice each month and bill the visits you completed.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your business details, the customer name and the property address.
- 03Enter the lawn size, the price per visit, the visit frequency and the season dates.
- 04Add aeration, fertilizer, cleanups and any other add-ons on separate lines.
- 05Add your skip, access and cancellation terms and a valid-until date, then send the quote.
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Common Questions About Lawn Care Quotes
How much should I charge to mow a lawn?
Use your own rates. As a rough guide in the US, lawns under 1/4 acre run about $35 to $55 per visit, 1/4 to 1/2 acre about $50 to $80 and 1/2 to 1 acre about $75 to $130. Slopes, obstacles and travel time move the price up.
How do I quote a lawn without seeing it?
Measure the mowable area from satellite imagery in a mapping tool, subtract the house, drive and beds, and quote that square footage. Note on the quote that the price assumes the measured area, and confirm it on the first visit.
Should weekly and biweekly service cost the same per visit?
No. Biweekly grass is taller and thicker, so the per-visit price is often 20 to 40 percent higher than weekly. Add an overgrown surcharge for grass above a stated height.
Do I need to charge sales tax on lawn care?
It depends on your state. Some tax lawn services and others do not, and the rule can differ for fertilizer or materials. Check with your state revenue department or an accountant, and use the tax line on the template if it applies.
How do I quote a seasonal lawn care contract?
Count the expected visits, for example 28 to 30 weekly mows from April to October, multiply by your per-visit price and offer it as a fixed price in equal monthly installments. State the season dates, what happens to skipped weeks and the cancellation notice.
Should aeration and fertilizing be in the mowing price?
No. List each as its own line. Customers can decline them, and you can adjust one without re-pricing the weekly service.
What is the difference between a lawn care quote and an estimate?
A quote is a fixed price. An estimate is approximate and can change. Give a quote for regular mowing and an estimate for cleanups and overgrown lots where the time on site is unclear.
Is this lawn care quote template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
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