Free Interior Design Quote Template
Quote a design project with the consultation, space planning, concept boards, furniture sourcing with procurement markup, site visits and a retainer. Download it free in Word, Excel or PDF, or fill it in online.
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Filled-out sample interior design quote. The download is the blank version.
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What to Put on an Interior Design Quote
An interior design quote has two parts that clients often mix up: your design fee and the cost of the furniture and materials you buy for them. Keep them apart on the page. Include these items:
Interior Design Quote Checklist:
- Your details: studio name, contact information, license or registration if your state requires it, and quote number
- Client and project address: the rooms included, approximate square footage and whether it is a new build, remodel or refresh
- Scope of design services: consultation, space planning, concept boards, selections and installation oversight
- Design fee: flat per room or project, or an hourly rate with an estimated number of hours
- Site visits: how many are included and the rate for extra visits
- Furnishings, fixtures and equipment (FF&E): how you buy and bill them, and your markup or commission
- Revisions: how many rounds of changes to the concept and layout are included
- Retainer: the amount due to start, and whether it is credited against the final fee
- Timeline: design phases and lead times for ordered items
- Client responsibilities: access, timely approvals and decisions
- Valid-until date: how long the quote is held
Flat Fee, Hourly or Percentage of Cost
Designers use four common fee structures. A flat fee per room or per project gives the client one number and works when the scope is clear, for example a living room and dining room for a fixed price. An hourly rate suits consultations and projects where the scope will shift, and you should give a not-to-exceed estimate so the client is not surprised. A percentage of the project cost, often 10 to 20 percent of the total spend, scales with larger builds. A per-square-foot fee is common on new construction and commercial work. Use whichever you can explain in a sentence, and put it on the quote in plain terms. Use your own rates. The amounts on this page are examples only.
How the Pieces Add Up:
- Consultation: a flat fee or an hour or two at your rate, often credited if the client hires you
- Space planning: measured floor plans and furniture layouts, priced per room or per hour
- Concept boards: mood, materials, color and a furniture direction, with a set number of revisions
- Sourcing and procurement: finding, ordering and tracking items, billed at cost plus a markup or as a flat fee
- Site visits: a set number included, then a per-visit or hourly rate
- Installation day: receiving, placing and styling the finished room
Procurement Markup and Trade Pricing
Most designers buy furnishings through trade accounts at a discount off retail, then either pass the discount to the client with a separate design fee, or bill at retail and keep the difference as a markup. Either method works, but the quote must say which one you use. A typical markup is 20 to 35 percent over your cost. If you mark up, say it as a percentage and apply it to the list shown on the proposal. If you work at cost and charge a fee for sourcing, say so. Also state who places the orders, how payment is handled (many designers require full payment before ordering custom items) and who pays freight, delivery and white-glove setup. Clients dislike a hidden markup more than a high one.
Retainer and Payment Schedule
A retainer protects your time. Many designers ask for 25 to 50 percent of the design fee to start, then bill the balance at set milestones such as concept approval and final presentation. Say whether the retainer is refundable and whether it counts against the final fee. For furnishings, require payment in full, or at least a deposit of 50 percent, before you place orders, since custom upholstery, rugs and cabinetry cannot be returned. Put a late fee or an interest rate on overdue balances.
Site Visits and Installation
Site visits are where design projects go over budget. Decide how many are in the fee, such as an initial measurement visit, one mid-project check and the installation day, and quote any beyond that at an hourly rate with a travel charge. Installation day is its own line item: receiving deliveries, checking items for damage, placing furniture, hanging art and styling the shelves. If you use a receiving warehouse or an installation crew, show their cost so the client can see where the money goes.
Revisions and Scope Changes
Include a set number of revision rounds for the concept boards and the floor plan, and charge for more. Say what counts as a revision: changing a sofa fabric is a revision, but moving from a modern direction to a traditional one is a new concept. If a client adds a room halfway through, quote it as a change order rather than absorbing it. A short scope-change clause on the quote saves a hard conversation later.
Example Interior Design Quote
Here is what an interior design quote looks like using our template, for a living room and dining room refresh. Amounts are examples only:
Turning the Quote Into an Invoice
When the client accepts, you can convert the quote to an invoice and bill the retainer, each design milestone and the furnishings in stages.
How to Use
- 01Pick Word, Excel or PDF above, or choose the online builder.
- 02Add your studio details, the client name and the project address and rooms.
- 03List the consultation, space planning, concept boards and site visits as separate lines.
- 04Add your sourcing fee or markup, the retainer and the payment milestones.
- 05Add the revision limit and a valid-until date, then send the quote.
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Common Questions About Interior Design Quotes
How do I write an interior design quote?
List your details, the client and project, the scope of services, the design fee (flat or hourly), site visits, how you bill furnishings and your markup, the retainer, revision limits, payment milestones and a valid-until date.
Should I charge a flat fee or hourly?
Flat fees suit a clear scope, such as two rooms. Hourly suits consultations and work where the scope will change; give a not-to-exceed estimate. Some designers use a percentage of project cost on larger builds.
How much markup should an interior designer charge on furniture?
A common range is 20 to 35 percent over your trade cost, though some designers pass the discount to the client and charge a flat sourcing fee instead. Whichever you use, say it on the quote in plain terms.
How big a retainer should I ask for?
Many designers ask for 25 to 50 percent of the design fee to start, and require payment before ordering furniture, especially custom pieces that cannot be returned.
Should I keep the design fee and furnishings on separate lines?
Yes. Show the design fee on its own and give the furnishings as an estimate with the markup stated. The client then sees what they pay for your time and what they pay for the items.
Is this interior design quote template free?
Yes. The Word, Excel and PDF downloads are free, with no sign-up and no watermark, and the online builder needs no account.
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